What exactly does SharePoint do?

Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.

How does SharePoint work?

SharePoint is a website-based collaboration system that uses workflow applications, “list” databases, and other web parts and security features to empower business teams to work together.

When should I use SharePoint?

SharePoint is great for storing files in the cloud and making them accessible to a broad audience. And, you can take advantage of robust file permission management, document process flows, retention policies, and more.

What are the 6 features of SharePoint?

Notable features in SharePoint include:

Business intelligence (BI). …
Compliance. …
Document library accessibility. …
Expanded file names. …
Folder sharing. …
Better integration with Office 365 tools and services, including Microsoft Sway.
Information rights management. …
Large file support.

What are the main benefits of SharePoint?

Microsoft SharePoint Features and Benefits

Multi-purpose functionality built in.
Centralized administration.
Customizable.
Document management and collaboration.
Site consolidation.
Integration with your existing apps.
Enhanced security.
Ease of use and design assistance.

What is the difference between Excel and SharePoint?

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also… Excel is a spreadsheet management software program with data analysis tools to help users track and visualize data for greater…

Why do people still use SharePoint?

It gives companies a way to automate business processes, track progress, and securely share information across departments (or even externally). Depending on a business, companies can use SharePoint as a document management system, collaboration software, intranet or extranet.

What are the pros and cons of SharePoint?

SharePoint Intranet- Pros and Cons

Extensive Range of Features. …
Office 365 Integrations. …
Integration with other Systems. …
Customization. …
Complex to Maintain and Use. …
Expensive Implementation and Customization. …
Extensive Range of Features can create a Mess. …
Integrations Require Extra Development Effort.

What are the disadvantages of SharePoint?

Cons

Complex to Maintain and Use. No doubt, SharePoint is the best intranet platform and serves as an umbrella for inter-departmental collaboration and different processes. …
Expensive Implementation and Customization. …
Extensive Range of Features can create a Mess. …
Integrations Require Extra Development Effort.

Is SharePoint becoming obsolete?

As previously mentioned, the SharePoint On-Premise model is becoming obsolete and will officially be unsupported in April 2023. This will leave systems more vulnerable to failure and cybercriminals intercepting protected information. Learn more about creating a fully customizable social intranet.

Is SharePoint better than Excel?

You can maintain data integrity more effectively using a SharePoint list than an Excel spreadsheet due to the mix of rights, forms, targeting, and data validation control sets. Make an audit trail of every item on the list. Every item in the SharePoint list includes an edit history and a version history.

What should you not use SharePoint for?

Here's our top ten compelling reasons to use metadata (keywords) and not to use SharePoint folders.

1 Cost. There are so many things that SharePoint can do beyond file storage. …
2 Poor Usability. …
3 Document Visibility. …
4 Document Duplication Woes. …
5 Data Integrity. …
6 URL Issues. …
7 Navigation. …
8 Can't Sort or Filter.

Is SharePoint difficult to learn?

Is SharePoint easy/hard to learn? As with so many other software and cloud platforms, SharePoint becomes more complicated the deeper you delve into its features and nuances. Learning the basics of its document management and storage is relatively straightforward for anyone familiar with how similar systems work.

Is SharePoint still relevant in 2022?

Any new SharePoint needs to take advantage of the capabilities of the underlying Windows Server platform, and SharePoint Subscription Edition is designed to work with Windows Server 2022. That allows it to leverage new security features, including support for TLS 1.3.

What skills do you need for SharePoint?

7 Must-Have Skills of Every SharePoint Consultant

Have a Service Delivery Methodology. …
Understand Microsoft SharePoint “Out of the Box” Features. …
Be Familiar with SharePoint Designer. …
Understand How to Build and Manage Large Document Libraries. …
Understand and integrate other MS Cloud Service. …
Knowledge of 3rd Party Tools.

What are the negatives of SharePoint?

Cons

Complex to Maintain and Use. No doubt, SharePoint is the best intranet platform and serves as an umbrella for inter-departmental collaboration and different processes. …
Expensive Implementation and Customization. …
Extensive Range of Features can create a Mess. …
Integrations Require Extra Development Effort.

Is Microsoft shutting down SharePoint?

Take action now and find out what you need to do before SharePoint on-premise is switched off in April 2023. Microsoft will be withdrawing support for SharePoint on-premise from April 2023, which means it becomes highly risky to continue using it.

Is SharePoint hard to learn?

Is SharePoint easy/hard to learn? As with so many other software and cloud platforms, SharePoint becomes more complicated the deeper you delve into its features and nuances. Learning the basics of its document management and storage is relatively straightforward for anyone familiar with how similar systems work.

How long does it take to learn SharePoint?

Developers can take anywhere from three to six months before they can take full advantage of all that SharePoint has to offer. Those who just want to perform admin tasks may also need to learn about the functions for at least three months.

Do people actually use SharePoint?

With now 19 years on the market, SharePoint keeps its position as the most used collaboration solution. About 80% of Fortune 500 companies use SharePoint for intranet, internal communications, and collaboration. And with the progress that the platform has been making, it's not likely to go away anytime soon.

Can I teach myself SharePoint?

There are lots of resources online for teaching yourself the nuances of SharePoint. Start with Microsoft's documentation, which includes a tutorial (and video training sessions). Online learning portals such as Learning Tree and Udemy also offer instruction in the platform.